Gift Acceptance Policy — Automate the Cloud Inc.

1. Purpose

To protect the Corporation and guide the acceptance of gifts so that gifts further the Corporation's exempt purposes, do not create undue cost, liability, conflict, or reputational risk, and comply with IRS substantiation rules. This policy governs what gifts the Corporation will accept, which require review, and which it will not accept.

2. Right to Decline Any Gift

The Corporation may decline any gift, for any reason, in its sole discretion — including gifts that are inconsistent with its mission or 501(c)(3) status, that carry unacceptable cost, liability, or risk, that are too restrictive, or that could harm the Corporation's reputation or independence. No gift is accepted until any required review under this policy is complete.

3. Gifts Accepted Without Special Review

The following may be accepted by any officer without prior Board review:

• Cash, checks, electronic transfers, and credit-card gifts.
• Publicly traded securities, which are liquidated promptly on receipt and are not held as investments.
• Grants and qualified sponsorship payments (see the Grantmaking and Sponsorship Acknowledgment policies).
• In-kind gifts of goods that are clearly usable in the Corporation's programs and reasonably valued at $1,000 or less.

Donated services and volunteer time are welcomed but are not tax-deductible to the donor and receive no charitable acknowledgment of value.

4. Gifts Requiring Review and Approval Before Acceptance

The following require review and approval by the Board — including at least one independent director (not by the President or Treasurer acting alone), consistent with the financial controls in Bylaws § 7.3:

• Any non-cash gift reasonably valued over $1,000.
• Cryptocurrency and other digital assets (see § 5).
• Real estate, vehicles, or other property carrying maintenance costs, liabilities, encumbrances, or potential environmental exposure.
• Non-publicly-traded securities, business interests, or partnership interests.
• Restricted or conditional gifts (donor-imposed purpose, timing, or naming).
• Any gift from a director, officer, or their related parties, or any gift that raises a conflict of interest (handled under the Conflict of Interest Policy).
• Any gift presenting reputational risk or that could compromise the Corporation's independence or exempt status.

5. Cryptocurrency and Digital Assets

Because the Corporation works in technology, it may be offered cryptocurrency or other digital assets. Such gifts:

• Are accepted only with prior review and approval under § 4;
• Are treated as non-cash property (not cash), and are liquidated promptly on receipt — the Corporation does not hold or speculate in digital assets; and
• Follow the same appraisal/substantiation rules as other non-cash gifts (a qualified appraisal is generally required for value over $5,000).

6. Gifts Not Accepted

The Corporation will not accept gifts that:

• Are illegal, from illegal sources, or from parties subject to U.S. sanctions (e.g., OFAC-listed persons or entities);
• Require the Corporation to act inconsistently with its exempt purposes or 501(c)(3) status;
• Impose cost, liability, or risk that outweighs the gift's benefit;
• Give the donor control over the Corporation's programs, hiring, curriculum, or grant/scholarship recipients, or otherwise confer impermissible private benefit or inurement to the donor or an insider;
• Are earmarked for a specific individual (see § 8); or
• Would jeopardize the Corporation's tax-exempt status or reputation.

7. Donor Restrictions and Control

Restricted gifts will be used only for the specified charitable purpose and tracked separately. The Corporation retains full control and discretion over the use of all gifts consistent with donor intent; it will decline restrictions it cannot reasonably honor or that would cede control of its programs.

8. No Earmarking for Individuals

The Corporation will not accept contributions earmarked for a specific individual (including scholarship gifts designated for a named person), consistent with the Scholarship Policy.

9. Acknowledgment and Substantiation

• Provide a written acknowledgment for gifts; for any single gift of $250 or more, include the IRS-required statement of whether goods or services were provided.
• For quid pro quo contributions over $75 (donor receives goods/services in return), disclose the deductible portion.
• The Corporation does not provide tax or valuation advice; donors are responsible for valuing their own non-cash gifts. For non-cash gifts the donor generally files Form 8283 (over $500), and a qualified appraisal is generally required for value over $5,000 (the Corporation signs Form 8283, Section B, as donee). The Corporation files Form 8282 if it disposes of such donated property within 3 years.

10. Review

This policy is reviewed periodically by the Board and amended as needed.